Using MyGlue to Lock Down Your Environment

By |2018-12-19T15:44:37-07:00December 18th, 2018|

Cybersecurity is top of mind for a lot of businesses these days – or at least, it should be. Small businesses are increasingly being targeted by criminals, and with good reason. Most small businesses don’t lock down their environments; most enterprises do. And that creates vulnerability. MyGlue is one of the tools that your IT provider can give you to help lock down your environment and eliminate that vulnerability. Here’s how it works.

First and foremost, MyGlue is a password vault. Your IT provider already uses a version of this software to manage its passwords, and has offered it to you because it works. MyGlue enables you to store your team-based passwords in a secure, central location. First, you create the password in MyGlue. Then, you activate your security settings, so that every password can be kept on a need-to-know basis.

Individual Passwords versus Team-Based Passwords

There’s really two types of passwords in your business that you have to think about. First, there’s individual user passwords. These can be stored in MyGlue, no question. Set the permission so that only you can see the password, and only you will see the password. With these passwords, there is some risk associated with sticky notes and that sort of thing, but these are usually lower-risk than the second type of password because there’s a multitude of solutions to secure individual passwords.

But the second type, the team-based or multi-user passwords, come with much higher risk.

Individual vs team based passwords

Risks Unique to Team-Based Passwords

First, they are much more likely to be shared, which means over email, or a messaging system. Once that happens, the risk of cyberattacks is much, much greater. Second, multi-user passwords are often dead easy, because if you’re asking the entire team to remember a password, you’re going to make it as easy as possible. As such, team-based passwords carry more risk than individual ones, and password solutions built for a single user to store passwords leave these big giant gaps open in terms of security.

That’s where MyGlue comes in. MyGlue plays a key role in reducing the unique risks associated with multi-user passwords. When a password is stored in MyGlue, nobody needs to ever send the password over email or other unsecured system. The password stays locked in MyGlue.

Full Transparency

Furthermore, if someone changes the password, the team will continue to have access to the new password, as soon as the password has been updated in MyGlue. You’ll know when it was changed, and by who. Why does this matter? When an employee leaves, you can immediately verify if they had access to the password, and if that password has been changed. No rogue ex-employees hacking into your systems or selling your passwords on the dark web after they’ve left your employ!

No Shoulder Surfing

You know that awkward feeling when you have to type in a password but there’s somebody standing right there? Passwords stored in MyGlue can be copied without ever revealing them. So even when you need to log into something, shoulder surfers can’t see the password.

Cyberattacks happen in a lot of different ways, but passwords are the most common. Locking down your environment starts with locking down your passwords, so that your team has access to all the passwords that they need, without ever needing to expose them to hackers.

MyGlue is a documentation system, designed to meet the needs of small- and medium-sized businesses (SMBs). MyGlue gives you the ability to document your key assets and processes in a single location. Granular security means you can control who sees, edits and owns each document. MyGlue – if it’s worth doing, it’s worth documenting.